This Privacy Policy explains how Technolygy LLC, operating Pocket Retainer® (“Pocket Retainer,” “we,” “us,” or “our”), accesses, collects, uses, discloses, stores, and protects personal information through the Pocket Retainer mobile applications, PocketRetainer.com, and related services (the “Services”). This Policy is a privacy notice, not a request for blanket consent. Where consent is required for a specific activity, permission, or disclosure, we request it separately.
This Policy should be read together with:
International Privacy Notice
California Privacy Rights Notice
Data Safety Disclosure
Account Deletion Policy
AI Disclaimer
Contract & Document Generator Disclaimer
Recording Consent Disclosure
Terms of Service
A more specific notice controls to the extent required by applicable law for the issue it addresses.
1. Scope and Related Notices
This Policy applies to the Services and should be read together with the notices listed above. A more specific notice controls to the extent required by applicable law for the issue it addresses.
2. Company and Privacy Contact
Support:
Support@PocketRetainer.com
Support@Technolygy.com
Website:
https://pocketretainer.com/
Privacy Policy:
https://pocketretainer.com/privacy-policy/
Terms of Service:
https://pocketretainer.com/terms-of-service/
Subscription Terms:
https://pocketretainer.com/subscription-terms/
Mailing Address: Technolygy LLC, 1309 Coffeen Avenue, STE 1200, Sheridan, Wyoming 82801, United States For data-protection purposes, Technolygy LLC generally acts as the controller of personal information for which it determines the purposes and means of processing. Service providers may act as processors or, for some functions, independent controllers under their own terms and applicable law.
3. Privacy-Focused, Primarily On-Device Evidence Architecture
Pocket Retainer is designed to minimize centralized collection of user-created evidence. Audio recordings, video recordings, photographs, notes, documents, incident records, and similar evidence are generally intended to remain on the user's device unless the user chooses to export, share, synchronize, back up, submit, or otherwise transmit that content. Pocket Retainer includes an on-device feature branded as a “Vault.” The Vault is not a Company-controlled cloud evidence repository or evidence-custody service. If you choose a third-party backup or sharing service, that provider's terms and privacy practices apply.
4. Information We May Process
Account and authentication information:
Name or display name
Email address
Account identifiers
Login/authentication information
Preferences
Sign-in information received from Apple, Google, or other authentication providers
Subscription and entitlement information:
Product identifiers
Transaction identifiers
Storefront
Subscription status
Purchase confirmation
Renewal status
Entitlement status
Billing-state information supplied by Apple, Google, RevenueCat, or related processors
We do not directly receive or store complete payment-card numbers for marketplace purchases.
Device, app, diagnostic, and security information:
Device type/model
Operating system and app version
Language/time-zone settings
App or device identifiers where used
Crash/error logs
Authentication events
Security logs
Session information
Fraud/abuse-prevention data
Support and communications: name, email address, messages, attachments, feedback, and other information you voluntarily provide to support.
AI interaction data: prompts, questions, text, conversation context, and other information you intentionally submit to an AI-powered feature.
Document-generator content: information you intentionally enter into a template or document-generation workflow, which may include names, addresses, dates, transaction terms, prices, property or business information, clauses, notes, signatures or signature placeholders, and other information needed to prepare the requested document.
Website data:
When you visit PocketRetainer.com, web servers and security tools may receive information such as IP address, browser/device information, requested pages, timestamps, and security logs. If non-essential analytics, advertising, or similar cookies are used, we will provide any consent or opt-out mechanism required by applicable law.
5. Camera, Microphone, Photos/Files, and Recordings
When you choose a feature that requires the camera, microphone, photo/file access, or similar device capability, the app may request the corresponding operating-system permission. The app is designed so that user-created recordings and evidence remain on-device unless you direct a transfer or a feature expressly requires transmission.
Depending on your device and selected feature, audio may continue while the app is backgrounded or the screen is locked, video may pause when the operating system prevents background video capture and resume when the app becomes active, and an interrupted session may preserve a partial recording. Device permissions can be managed through operating-system settings.
6. Location and Geotagging
If you enable a feature that uses location and grant location permission, Pocket Retainer may use precise or approximate device location to attach location metadata to a user-created record.
Location used solely on-device is not intended to be sent to Pocket Retainer servers. Location may leave the device if you choose to share, export, back up, or otherwise transmit a record containing that metadata, or if a feature clearly discloses that transmission.
7. Artificial Intelligence Processing, Transparency, and Permission
Pocket Retainer uses OpenRouter and connected third-party AI model providers. When you intentionally use an AI feature, prompts and related context may be transmitted to those providers to generate the requested response and to perform related security or technical functions. If a Document Feature uses AI or another off-device automated service, document-generation prompts, user inputs, and related context may also be transmitted to the applicable provider to generate the requested document.
Any feature branded or described as “Retained Counsel” is an AI-powered Pocket Retainer informational feature, not a human attorney, law firm, or legal representative. Where applicable law requires a specific notice that a user is interacting with AI, the app will provide that notice at or before the required point of interaction.
On iOS, before personal data is shared with a third-party AI provider, Pocket Retainer will clearly disclose the sharing and obtain the explicit permission required by Apple. We also obtain consent or use another lawful basis where required by applicable privacy law. If you decline required AI-data permission, the affected AI feature may not function, but unrelated features will not be conditioned on that permission except where technically necessary.
Third-party AI providers may have their own retention, security, and processing practices. Do not submit highly sensitive information, privileged attorney communications, Social Security numbers, passwords, complete financial account numbers, or medical records unless the feature expressly requires the information, disclosure is lawful, and you understand the risks.
8. Third-Party Backup and Sharing Services
You may choose to export, synchronize, share, or back up content using services such as Apple iCloud, Google Drive, Dropbox, Microsoft OneDrive, or another service you select. Pocket Retainer does not control those services. Once you direct content to a third party, that provider's terms, security practices, retention rules, and privacy policy apply.
When you use the device operating system's share sheet or another user-directed export function, the document and any information contained in it are sent to the destination you select. Pocket Retainer does not choose the recipient and does not control what an independent email, messaging, social-media, cloud-storage, printing, or other destination does with the content after you direct the transfer.
9. Sources of Information
We may receive information directly from you; from your device or app when you use a feature; from authentication providers such as Apple or Google; from Apple App Store or Google Play; from RevenueCat and other service providers; and from security, diagnostics, or support systems used to operate the Services.
10. How We Use Information
We use information to:
Create, authenticate, secure, and administer accounts
Provide requested app features and subscription entitlements
Process user-requested AI functionality
Prepare, format, complete, or generate documents requested through the Contract & Document Generator
Provide support and respond to communications
Diagnose errors, maintain reliability, and improve product functionality
Detect, investigate, and prevent fraud, abuse, unauthorized access, or security incidents
Enforce our Terms and protect legal rights, users, and the Services
Comply with legal, tax, accounting, regulatory, and lawful process obligations
11. Legal Bases for Processing
Where a law such as the EEA GDPR or UK GDPR requires a legal basis, we rely on one or more of the following, as appropriate:
Contract: processing necessary to create and maintain an account, authenticate you, deliver requested features, manage subscription access, and provide support
Legitimate interests: security, fraud prevention, diagnostics, service integrity, product improvement, enforcement, and protecting users and the Company, after considering and balancing your rights
Consent: optional device permissions, certain third-party AI data sharing, non-essential cookies where applicable, and other processing where consent is legally required
Legal obligation: processing required for tax, accounting, regulatory, court, law-enforcement, or other legal obligations
Vital interests or another lawful basis: only where applicable under the circumstances
Some information is necessary to provide a requested feature. For example, an account identifier is necessary to maintain an account, and microphone access is necessary to make an audio recording. Optional permissions can be declined, although the related feature may then be unavailable.
12. How Information May Be Disclosed
We may disclose personal information only as reasonably necessary to:
Service Providers
Providers that support authentication, subscriptions, hosting, communications, security, diagnostics, or AI functionality.
User-Selected Providers
Backup, sharing, or export providers when you direct the transfer.
Legal and Safety
Government agencies, courts, regulators, law enforcement, or other parties when required by law or lawful process, or when reasonably necessary to protect rights, safety, security, or prevent fraud.
Business Transactions
A buyer, successor, financing party, or other participant in a merger, acquisition, financing, reorganization, or asset sale, subject to applicable law and appropriate confidentiality safeguards.
We require service providers that process personal information on our behalf to provide protections consistent with this Policy, applicable law, and their contractual obligations. We remain responsible for selecting and managing processors to the extent required by law.
13. Sale, Targeted Advertising, and Tracking
As of the Last Updated date, Pocket Retainer does not sell personal information for monetary consideration and does not knowingly share personal information for cross-context behavioral advertising as those terms are defined by California law. If our practices materially change, we will update our disclosures and provide any consent, opt-out, or preference mechanism required by law.
14. Retention
We keep personal information only for as long as reasonably necessary for the purposes described in this Policy, subject to legal and operational requirements. Our current general retention approach is:
Account profile, login, and account-linked metadata
Retained while the account is active and deleted or de-identified after a valid deletion request, generally within 30 days, except for data subject to a lawful retention exception.
Subscription, transaction, tax, and accounting records
May be retained for up to 7 years where reasonably necessary for financial, tax, accounting, chargeback, or legal-recordkeeping obligations.
Fraud, abuse-prevention, and certain security logs
May be retained for up to 90 days, or longer if reasonably necessary to investigate an incident, enforce rights, or comply with law.
Backup-system copies of deleted account data
May remain for up to 90 days on rolling backup cycles before being overwritten or purged, unless a legal hold applies.
Legal-hold, dispute, or regulatory records
Retained only for as long as the applicable obligation, claim, investigation, or proceeding requires.
On-device evidence
Controlled by the user and not deleted from the device merely because the Pocket Retainer account is deleted.
15. Account and Data Deletion
You may initiate account deletion within the app. An external deletion resource is also available at:
https://pocketretainer.com/delete-account/
Subject to reasonable identity verification and lawful retention exceptions, account-associated personal data will be deleted or de-identified. Temporary account freezing is not treated as account deletion. Deleting your Pocket Retainer account does not automatically cancel an Apple App Store or Google Play subscription, and does not automatically delete content stored only on your device or in a third-party backup account.
16. Security
We use administrative, technical, and organizational safeguards appropriate to the nature of the information, which may include encryption in transit where supported, authentication controls, access controls, security monitoring, data minimization, and fraud-prevention measures. No system is completely secure, so we cannot guarantee absolute security.
17. International Data Transfers
Technolygy LLC is based in the United States. Personal information may be processed in the United States and in other countries where service providers operate. Where EEA, UK, Swiss, or other law restricts international transfers, we use an appropriate lawful mechanism, which may include an adequacy decision, European Commission Standard Contractual Clauses, the UK International Data Transfer Agreement or UK Addendum, or another legally permitted safeguard. Additional information for EEA, UK, Swiss, and other international users appears in the International Privacy Notice.
18. U.S. State Privacy Rights
Depending on where you live and whether a particular state privacy law applies to us, you may have rights to:
Know or access personal information
Correct inaccurate information
Delete information
Obtain a portable copy
Opt out of certain sales, targeted advertising, or profiling
Limit certain uses of sensitive data
Appeal a privacy-request decision
We will honor applicable non-waivable rights and will not unlawfully discriminate against you for exercising them. California residents should also review the California Privacy Rights Notice.
19. EEA, UK, and Other International Rights
EEA and UK users may have rights to:
Access
Rectification
Erasure
Restriction
Portability
Objection
Withdrawal of consent
Complaint to a supervisory authority
Subject to applicable conditions and exceptions. See the International Privacy Notice for details.
20. Children
Pocket Retainer is intended only for users who are at least eighteen (18) years old. We do not knowingly offer the Services to or collect personal information from children. If we learn that an under-18 individual has created an account or submitted personal information, we may disable the account and delete the information as required by law.
21. Your Choices and Permission Controls
Device permissions:
Manage camera, microphone, location, photos/files, and other permissions in your operating-system settings.
AI permission:
Where explicit permission is required for third-party AI sharing, you may decline or withdraw permission as provided by the app or applicable law.
Account deletion:
Use the in-app deletion control or https://pocketretainer.com/delete-account/
Marketing communications, if any:
Use the unsubscribe mechanism provided in the message or contact us.
22. Third-Party Links and Services
The Services may link to or integrate with third-party services. We do not control independent third-party privacy practices. Review the applicable third party's terms and privacy notice before using its service.
23. Changes to This Policy
We may update this Policy to reflect changes in law, technology, service providers, or the Services. We will provide notice of material changes where required. If applicable law requires consent to a new processing activity, we will request consent rather than relying solely on continued use.
24. Contact Us
Pocket Retainer® is owned and operated by Technolygy LLC.
Website:
https://pocketretainer.com/
Privacy Policy:
https://pocketretainer.com/privacy-policy/
Terms of Service:
https://pocketretainer.com/terms-of-service/
Subscription Terms:
https://pocketretainer.com/subscription-terms/
Account Deletion:
https://pocketretainer.com/delete-account/
Support Email:
Support@PocketRetainer.com
Corporate Email:
Support@Technolygy.com
Mailing Address: Technolygy LLC, 1309 Coffeen Avenue, STE 1200, Sheridan, Wyoming 82801, United States
Acknowledgment
BY ACCESSING OR USING POCKET RETAINER, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO THIS PRIVACY POLICY.